CANCELLATION POLICY

 

Please note that because our events are organised by a small non-profit organisation, and often are limited to a small number of attendees, to allow for a more personal, intimate experience, our cancellation policy is in place to help guests and us alike to work together to share expenses that may arise from unexpected cancellations.

 

50% of the total retreat fees is refundable when cancelling in written form prior to the start of the retreat with the reasons stated. 

However, as we are a small non-profit association, we kindly request you to consider offering the remaining contribution as a donation for our association to help cover its operational costs and its non-profit activities. 

If for any unavoidable reason you cannot attend the retreat yourself, the participation can be transferred to another new attendee found and assigned by the original attendee.

 

If you do not show up to the retreat without cancelling beforehand, no portion of the retreat fee can be refunded.

A minimum non-refundable deposit of 50% is required to secure your place at our retreats. You may choose to pay the full amount at the time of booking. You can pay the remainder of the balance any time on our registration page using the “Balance payment” option. Otherwise, you will receive a reminder email 10 days prior to the balance due deadline date. The balance is due 45 days before the start date of retreat or workshop unless otherwise noted.

 

If the remaining amount is not yet paid by the 45th day prior the start date, we will understand that you no longer wish to join the retreat, your place will be cancelled and the deposit forfeited. To avoid this, just keep in touch! Email us at contact@sanatanbaul-eu.org and explain your situation so that we can assist You and find a solution together.

We can facilitate different payment plans, such as deposit plus 3 instalments etc - email us at  contact@sanatanbaul-eu.org 

 

No one books a retreat with the intention of cancelling it, but unexpected events do occur, so please consider purchasing travel insurance and that it is your responsibility to read and understand our cancellation policies. We encourage you to purchase trip cancellation insurance in order that your trip fees will be covered should you or your family have a medical problem prior to your trip or while on the trip. Trip insurance should also be purchased to cover medical expenses in the event you have an accident while on the retreat. Most travel insurance must be purchased within 14 days of making your reservation.

 

 Any Illnesses —> Please Purchase Appropriate Travel Insurance

 

We reserve the right to cancel the retreat for any reason. This would only happen in exceptional circumstances resulting in us not being able to offer the retreat as advertised, or if the minimum number of participants to run the retreat is not met, or in case of Force Majeure. Should this happen, we will notify you as soon as we have knowledge of the cancellation and will refund you the full amount you paid us in respect of the workshop / retreat. We cannot be held liable for any expenses which you may have incurred, such as travel, holiday days or exchange rate losses.

 

Retreat Terms And Conditions

Please notify us in advance of any need to arrive early or leave late. We’ll look to accommodate your schedule as much as possible, just get in touch with us to discuss.

It is not possible to plan in advance joining only a part of the retreat, as the sessions are designed in a way to give you the full experience based on your total participation. It is not possible to register and join after the 1st session has begun or attend only from the second day of the retreat etc. Late arrivals due to exceptional circumstances are excused and the participants will be able to join the sessions.

We highly recommend you join a full retreat, but in case you need to leave before the last session is closed, please contact us in advance.

 

Alcool and intoxicants

Our retreats are strictly alcohol and intoxicant free. The effects of our retreat activities have on both the body and the mind, alcohol or intoxicants could possibly prevent participants from being able to take full advantage of the practice we do; whether from mindfulness or asana/physical perspectives. When you come to our retreat, we want you to make the most out of these special few days, so we kindly ask that you do not bring alcohol nor intoxicants to the retreat venue.

 

Allergies And Dietary Requirements

All our retreats provide vegetarian or vegan high quality food cooked with love. We require that you tell us in advance about any dietary issues / requirements / needs that you may have, in order to be able to cater for your needs. We will not be able to meet your requirements if you do not communicate it to us at the time of your booking or at least two weeks prior to the retreat start date. Thank you for your understanding.

 

Health DISCLAIMER

In regard to the stay during the yoga and body practice during the retreat, we will provide safe, careful instruction and safe premises, but ask that each participant take personal responsibility for their own self-care and (in the unlikely case) for any injuries incurred during retreat. Modifications are given to students with specific needs. If participants are unsure of their physical ability due to previous injuries, they should seek the advice of a healthcare practitioner beforehand. 

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LIABILITY & INSURANCE

Our organisation and its teachers and volunteers are insured for damage and financial consequences involving his or her personal and professional civil liability to pupils in the context of his or her lessons, in accordance with the provisions of article L.321-1 of the French Sports Code.

Participants are invited to take out a personal liability insurance policy, covering them for any damage they may cause to third parties, through their own fault, particularly during the activity.

Sanatan Baul Association Europe declines all responsibility in the event of injury or accident to the participant who is solely responsible for his/her own practice, whether in a face-to-face class or a distance-learning class, and linked to the misuse of a video put online by the teacher or a third party.

Participants expressly acknowledge that they have been informed of this beforehand.

You are strongly advised to inform the teacher of your health situation at the start of each yoga or body movement session. If you are pregnant, you should obtain your doctor's agreement before practising yoga. If you suffer from hypotension, hypertension, glaucoma, have had an accident or surgery recently, or have recently herniated a disc, it is advisable to obtain your doctor's agreement before practising yoga. 

Any information or advice given by the teacher regarding the practice of yoga or meditation is not a substitute for professional medical advice.

 

VIDEO & PHOTOGRAPHY

By participating in a retreat, guests acknowledge and agree to images and photos of their being and likeness being taken by Sanatan Baul Association Europe and other participants and that such images may be shared at will online and publicly. 

 

PRIVACY POLICY

Please read our privacy policy by following this link :

https://www.sanatanbaul-eu.org/privacy-policy

 

By having completed the booking and paid the deposit, you acknowledge that you have read that you agree to our Terms and Conditions, including our Privacy Policy and Cancellation Policy.